Tag Archives: construction

Demolition & Recycling International (Jan – Feb issue) "Who’s on your site?"

We’re featured in the Jan / Feb 2017 issue of Demolition & Recycling International.

Staffing levels on demolition projects can be tough to keep track of – particularly on jobs including fluctuating numbers of full time and temporary workers. Greater London Demolition has found a solution with a biometric system from Autotime Solutions.

To start building a Time & Attendance Solution tailored to your requirements, click here.

 

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Vanquish - Demolition & Recycling International

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Case Study – Greater London Demolition improves site visibility with Vanquish

Greater London Demolition, one of the South East’s leading demolition contractors, has taken significant steps to safeguard its workforce on remote sites by scaling up its biometric workforce management system from Vanquish Integrated People Solutions.

The demolition and waste recycling contractor, based in Enfield, has actively used a biometric system installed by Vanquish-IPS for the past five years to track driver shift patterns at its Waste Recycling Centre.

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Fluctuating workforce

Having enjoyed first-hand experience of its benefits, the company decided to roll out new terminals to accommodate its remote workers on their demolition projects so they can manage the entire workforce in a single system.

Due to the transient nature of the construction industry, Greater London Demolition’s workforce fluctuates according to the peaks and troughs of the business.

It employs a core team of 30 permanent workers but also has a bank of temporary staff and sub-contractors it calls upon according to business demands.

For many years, the company relied on paper-based manual timesheets to account for workers on remote sites and verify their working hours, but this was proving time consuming and cumbersome.

Workers and sub-contractors were required to complete and hand-in their timesheets to the Site Manager, whose responsibility it was to sign them off for payroll and invoicing purposes.

Jonathan Hanley, Operations Director at Greater London Demolition says: “As a safety focused demolition contractor we take our health and safety responsibilities extremely seriously and have a duty of care to safeguard our workforce.”

“Over time it became clear that relying on manual timesheets was an insufficient way of managing our remote frontline workers. While staff were asked to complete and return their timesheets to the site manager during Toolbox Talks, all too often Site Managers would spend days, even weeks, chasing individuals for their timesheets.

“As a result, the data was out of date by the time they received some timesheets so we had no way of identifying who was on site at any one point, only a historical version of events. Should a worker leave the site early, for whatever reason, we had no way of accounting for their movements. In the event of an emergency this could have catastrophic consequences.”

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Self-contained biometric system

Following a consultation with Vanquish Integrated People Solutions, Greater London Demolition decided to extend their automated workforce management system, which utilises biometric recognition readers to positively authenticate worker identity and attendance, to accommodate its site workers.

The terminals use field-proven hand geometry technology to create a template of the shape and size of an individual’s palm and then use the template to verify worker identity.

Deploying the system to project sites has streamlined the clocking process for workers. Instead of having to complete a timesheet, workers simply enter a PIN number and place their hand on the reader’s platen. Each transaction is recorded and sent to a central hub, where the workers are placed on the roll call for that particular site.

Site Managers can access the data from a secure password protected web portal anytime, anywhere so they can check who is on site at any one time, check the duration of each stay and manage concurrent projects.

“Escalating our system to manage remote workers means we can efficiently control all movements on site and ensure that everybody is qualified to be there. The start of a new project is notoriously labour-intensive with as many as 30 workers involved in the strip out process, before our fleet of heavy machinery such as High Reach excavators move in to deconstruct the buildings.

“A typical project can last for as long as 32 weeks. With so many comings and goings during that time it’s important that we can account for everybody on site. Vanquish allows us to do just that whilst providing definitive answers and facts at the click of a button.”

The system is fully self-contained standalone solution with little or no network connectivity required. The terminals are powered by batteries and harness the latest wireless technologies, including GPRS and GPS modems and Wi-Fi, to transfer data. Subsequently, Greater London Demolition has the flexibility to move the terminals to new sites as contracts are won and completed.

Hanley adds: “Vanquish is now an intrinsic part of how we operate. As part of the induction process, workers and sub-contractors are required to register with our system in order to carry out work on our sites.”

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Streamlined processes

In addition to enhancing health and safety, Hanley says the collation of accurate and reliable data has also streamlined the payroll and invoice process.

“Vanquish has helped to speed up in-house admin processes by removing delays and discrepancies in their entirety, and providing facts rather than question marks about our workforce and sub-contractor performance.

“If a scaffolding sub-contractor, for instance, sends in an invoice for supplying a team of ten staff, we can quickly check that the invoice correlates with the attendance data so there is no confusion or discrepancy.

“Likewise, when it comes to processing payroll, the Accounts and Finance team no longer have to chase or wait for site managers to email over timesheets and duplicate the data. Accurate data relating to hours worked on site and overtime is readily available so they can process payments in seconds.

Tangible benefits

Hanley says the company’s decision to expand its workforce management system has delivered enterprise-wide benefits to the business.

“Everyone in the business, from senior management to accounts to frontline staff, has embraced the Vanquish system. It’s made our company more efficient and has brought benefits to all areas of the business, not only improving our health and safety compliance, but also saving us time and money.

“It’s great to come across a software solution which delivers an immediate return on investment and allows the benefits to be realised by construction companies of all sizes and not just main contractors.”

Contractor in the Construction industry? Click here to discover more about our dedicated workforce management solution for the Construction industry.

Start building a Time & Attendance Solution tailored to your requirements using our simple 5 step configuration system, click here.

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To download a pdf of the case study click here

 

 

We're featured in the Jan / Feb '16 issue of Construction Plant News

In the current issue of Construction Plant News, Operations Director Christian Berenger discusses the latest development phase of Vanquish and its impact on the industry.

 

A People Business

Vanquish Integrated People Solution is leading the way developing advanced workforce management solutions for the construction industry. Operations Director, Christian Berenger, discusses the latest development phase of Vanquish and its impact on the industry.

Can you provide an overview of Vanquish and its functionality?

Vanquish is a powerful workforce management solution that automates and integrates employee-centric business functions, such as Time & Attendance, HR, Rostering, Job Costing and Access Control to provide contractors with a holistic view of what’s happening at plant level.

The system is highly flexible in the way it captures data from multiple guises – including biometric terminals and telephony applications.

It then presents the data as meaningful analytics in real-time which managers can leverage to make informed decisions that will improve project delivery and cost control.

For instance, they can instantly verify who’s on site in what roles, where they are and what time they arrived and left site.

By collating the actual hours worked on site contractors can consistently attribute the correct pay rates. From a costing perspective this enables them to validate project costs as work is completed and analyse projected costs against actuals so they can ensure projects are delivered on time and to budget.

With greater insight into the current status of projects managers can accurately forecast their workflow and ensure they have the most appropriate workers, with the right skills and certifications, needed to carry out the scheduled work.

If a particular job is falling behind schedule managers can make necessary adjustments and re-allocate their resource to help bring it back on track and to budget.

Auditable records means contractors are better equipped to demonstrate proof of compliance to health & safety and employment regulations.

It’s a critical tool that every contractor can utilise to gain visibility of their operations and enhance their competitive edge.

How does Vanquish help contractors meet their Health & Safety obligations?

Vanquish helps contractors safeguard the wellbeing of their workforce by verifying their attendance and alleviating potential risks by validating employee skillsets.

It can align staff clocking profiles with their CSCS accreditation smartcards so that the cards can be used to grant or deny access to sites. This provides assurances that only fully accredited workers with the relevant CSCS credentials and permissions are on site at all times.

Toolbox Talks and briefing meetings can also be scheduled and recorded in the systems so the contractor can create an array of briefing meetings depending on the project, with workers required to register their attendance at those meetings as well as their arrival on site.

If a worker fails to attend a meeting for site risks, health and safety challenges, risk assessments, it flags up alerts in the software to say who hasn’t attended the briefing meetings and for which task.

By assigning critical site information site critical information to employee records, managers can gain assurances that their workers are fully informed of what needs to be done on site that day, week or for a particular element of work.

How does Vanquish cope with the remote nature of the industry?

Construction sites are traditionally temporary workplaces so we don’t always have the luxury of having an IT network in place.

Vanquish overcomes this by capturing data using 3G technology and transferring it to the software without the need for a network infrastructure. Managers can access the data from any web-enabled device so they can carry out administration duties on the move, from any location. We call this ‘Vanquish Anywhere’.

It’s a fully ‘virtualised’ system and isn’t to be mistaken as a cloud solution. This is because when managers login to Vanquish remotely they are accessing the data stored securely at our Tier 3 data centre. This was a strategic decision made by us due to the sensitivity of the data held.

What has driven the development of Vanquish in the construction sector?

Our customers are actively involved in the development of Vanquish. The great thing about Vanquish is that it is highly customisable and constantly evolving as the industry it changes.

Every 3-6 months we invite our clients to attend a forum during which we gather feedback about the current management issues they are facing. We then build this into the development roadmap of the software and come up with a solution ready for the next release.

By working closely in collaboration with our customers we ensure Vanquish continues to evolve and delivers what the industry requires. This means when contractors invest in Vanquish they are investing in a system that is ready to deliver immediate value to their business.

 

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Construction Plant News Feb 2016

 

UK Construction Media – Exclusive Interview Part 1

In the first part of an exclusive interview with UK Construction Media, Auto Time’s Operations Director, Christian Berenger, discusses Vanquish and its impact on the construction

Read more –

http://www.ukconstructionmedia.co.uk/features/auto-time-exclusive-interview-part-1/

 

Could you provide our readers with an introduction to Vanquish and its functions?

Vanquish is a comprehensive workforce management solution that automates day-to-day business processes and integrates key business functions into one centralised solution.

It captures the attendance and departure of employees from a number of guises and translates this into powerful analytics from which managers can make informed business decisions – from a productivity and costing perspective and also from a health and safety compliance perspective.

If we look at the Vanquish application end-to-end, it captures employees or contractors attendance to a site. It manages the individuals on-site from their skillset – what they are qualified to do – but also from a health and safety perspective – where they are and what time they arrive on-site.

It calculates the amount of hours worked and attribute the correct pay rates, enabling contractors to create an actual budget analysis from a labour perspective. What was budgeted for in terms of the contract and tender versus the actual cost to complete that task or project.

In terms of health and safety it automates roll call reports that are linked to fire alarm systems. In the event of an emergency these reports are sent out to the muster points.

Integration with access control allows contractors to control the ingress and egress to a building or locations within a building, security to certain areas, and a full audit trail of where individuals can and can’t go.

Vanquish has grown into a full workforce management tool, providing powerful intelligence for budgeting, payroll, access control and health and safety.

It’s a very business critical tool – a centralised solution that any organisation will benefit from.

What was the thought process regarding the creation of Vanquish as an end-to-end solution?

Client demand has driven the development of Vanquish. Clients approach us daily with individual requirements.

We have a very agile development process and, as part of that, we have a product roadmap for the functionality that we are going to provide over the course of the next 18 months. This agile roadmap is generally created using the feedback that we have received from clients or prospective clients.

Several years ago we were approached by a number of construction organisations for whom contractor attendance had become a pain point. They wanted to monitor attendance and skillset once a contractor arrived on site, so they knew exactly what was happening on site.

As a solution provider we created a specification of how we could model our software, without a complete rework, to deliver what these organisations required. As part of the development process we listened to their problems, went back to the marketplace and delivered the solution – this is an essential step to building a robust platform.

We listen to what the client requires and put their feedback into a roadmap so that they are able to contribute to the development. We bring a lot of our clients into a quarterly or half-yearly forum to get that feedback.

It’s been a natural and organic progression and Vanquish is always developing because the industry just requires more these days. It would be foolish of us to sit with prospective clients and say ‘this is what we do’, when it is clear that a ‘one size fits all’ approach simply won’t cut it anymore. To get the best results clients need solutions that are customised to their business requirements and specific management challenges.

That’s the whole premise of why we have moved into this marketplace – there’s an opportunity here. Most of the time something isn’t delivering everything that the client wants or they are delivering but across lots of different applications.

What clients want is simplicity and the centralisation of data. We write everything within a single product and modularise it so that the client gets what they want. They don’t get lots of different applications that provide segmented data – instead they can build the perfect system for their business.

All of the data collated sits in a central database can be interrogated to provide a whole array of reports. If the data is in there, they can create a report on it. It gives them strong management information and analysis to be able to make strong decisions going forward.

How has Vanquish impacted the industry positively?

One of the major things in the industry we’ve done is develop Vanquish so that it not only records the arrival/departure of contractors on site, but ensures they have the correct skillsets. These will be aligned on their CSCS cards so we actually utilise that credential within our application so that the cards themselves identifies their attendance on-site. We can utilise this so that who they are and what they do is identified.

We’ve also built on-site briefing meetings, into the software so the contractor can create an array of briefing meetings depending on the projects, and those people working on site have to register their attendance at those meetings as well as their arrival on site.

If they don’t attend meetings for site risks, health and safety challenges, risk assessments, it flags up alerts in the software to say who hasn’t attended the briefing meetings and for which task. It improves health and safety and efficiency by ensuring the right people are fully aware of what needs to be done on site that day, week or for a particular element of work.

There’s no other software out there that really does that in a centralised platform so that impacted heavily with the clients we’ve deployed it to because it gives them another element of control of the contract and project. Therefore it is a positive impact on the efficiency, productivity and overall cost of the job.

By working in close collaboration with contractors we have developed a good understanding of the industry. This means when contractors invest in Vanquish they are not investing in a blank slate but a system that is ready to deliver immediate value to their business.